Office Manager, Brevard Federation of Teachers

Job Title: Office Manager, Brevard Federation of Teachers

Classification: Associate A - Brevard Staff Organization Bargaining Unit

Supervisor: BFT President

Location: Rockledge, FL

Summary

The Brevard Federation of Teachers (BFT) seeks an Administrative Assistant. The ideal candidate for this position will exhibit creative problem-solving abilities, excellent customer service skills, the ability to work independently, advanced Microsoft suite skills and the ability to remain organized while managing multiple, competing assignments. This position is responsible for providing a wide variety of clerical and secretarial support to ensure that BFT services are provided in an effective and efficient manner.

Primary Duties and Responsibilities

The job responsibilities include, but are not limited to the following:

  • Receive all incoming calls from individuals seeking information or member services.
  • Manage general requests for information from BFT staff, union leaders, members, and the public.
  • Provide excellent customer service and respond accurately to general questions about BFT, and route other questions and inquiries to appropriate personnel
  • Route physical, electronic, and voice mail to appropriate personnel
  • Welcome and maintain log of on-site visitors, determine nature of business, assist in coordinating visitors to correct location(s), and announce visitors to appropriate personnel.
  • Prepare office documents and memoranda and distribute documents as requested by other staff or released officers.
  • Prepare formal business communications, recurring reports, and similar correspondence.
  • Prepare and manage materials for meetings and elections for the BFT Board of Directors, Representative Council, and BFT Committees.
  • Prepare materials for other BFT meetings, training courses, conferences, conventions, workshops, and similar events as directed.
  • Prepare, order and maintain organized hardcopy and electronic files, documents and other items to meet organizational needs.
  • Coordinate registration/travel for members and officers to conferences, conventions, workshops, and similar events as directed.
  • Research and distribute information requested by officers, directors/managers, staff, and members.
  • Efficiently and effectively use databases and Microsoft Suite including Word, Excel, PowerPoint, Outlook, OneNote, SharePoint and Teams platforms.
  • Input general updates to the BFT website as directed.
  • Provide other clerical and secretarial support as needed.
  • Attend BPS and/or BFT meetings as directed.
  • Attend school/worksite visits.
  • Mange and coordinate special projects as assigned.
  • Perform other duties as assigned by the BFT President.

General Responsibilities

  • Acknowledge and support the advancement of BFT’s vision, mission, and strategic goals.
  • Identify, contribute to, and support new opportunities to advance BFT’s vision, mission, and strategic goals.
  • Perform all work assignments in a manner that effectively and efficiently utilizes BFT and Affiliate (FEA, NEA, AFT) resources.
  • Contribute to and support the development and implementation of all programs and services.
  • Perform all duties, responsibilities, and assignments within the guidelines outlined in the BSO/BFT Collective Bargaining Agreement and in accordance with BFT Policies and Procedures.

 

Qualifications

  • A high school diploma or high school equivalent diploma is required.
  • An Associate’s degree—or an equivalent combination of work experience in a professional setting and/or relevant industry certification—is preferred.
  • At least two years of professional administrative experience is preferred.
  • Skilled proficiency in Microsoft Office Suite software (Word, Excel, PowerPoint, Outlook, OneNote SharePoint and Teams platforms) and usage of databases is required.
  • Strong English-language written and oral communication skills are required.
  • Strong Spanish-language written and oral communication skills are highly preferred.
  • Touch-typing ability of at least 40 WPM is required; at least 60 WPM is preferred.
  • Ability to understand and adhere to organization operations and procedures is required.
  • Ability to work independently and manage multiple projects is required.
  • Familiarity with the operations of a membership organization or labor union is highly preferred.
  • The essential competencies required for this position include interpersonal skills, punctuality, adaptability, and professionalism.
  • A valid driver’s license and reliable transportation are required.

 

Other

This is a full-time Forty (40) Hour a week position with anticipated work hours from 9:00 am to 5:00 pm, Monday through Friday, with a one (1) hour lunch during those hours. Subject to change with proper notice.

Compensation and Benefits

  • The base salary for this position is $41,600. Salary at hire is based on previous relevant experience consistent with the BFT-BSO Collective Bargaining Agreement.
  • Employer-paid insurance for medical and hospitalization, prescription, dental and life insurance.
  • The Employer pays an additional amount equal to 17.45% of the employee's base salary to be invested at the employee's discretion into a retirement account of the employee's choosing.
  • Generous holiday, sick leave, vacation leave, and paid parental leave policies.

About Us

The Brevard Federation of Teachers (BFT) is the exclusive collective bargaining agent for a diverse group of approximately 5,000 Instructional Personnel employed by the Brevard Public Schools (BPS).